Grades Awarded and Accepted by Excelsior College

Statement of Policy

Individual School and Program Requirements

The following grading policies apply to all Excelsior College schools and programs. There are some variations in grading policies between Excelsior College courses, Excelsior College® Examinations, UExcel® Exams, and Excelsior's acceptance of transfer credits, thus, these issues are addressed individually in terms of the undergraduate and graduate degree requirements.

Grading System

Excelsior College uses a grading system in which the numerical equivalents of grades are as follows:

	A = 4.0
    	B = 3.0
    	C = 2.0
    	D = 1.0
    	F = 0.0
 

Excelsior College Examinations and UExcel Exams adhere to guidelines established by the American Council on Education Credit Recommendation Service and credit is not awarded for grades of "D" and "F." The College uses the following grading system for Excelsior College Examinations:

	A = 4.0
        B = 3.0
        C = 2.0
        D = 0.0
        F = 0.0
        Pass = No numerical equivalent
        

Note: Letter grades are assigned for Excelsior College courses that are based on percentage equivalents. The course grade equivalents are as follows:

	A = 90-100%
	B = 80-89%
	C = 70-79%
	D = 60-69%
	F = 59% or below
            

The College uses the following grading system for UExcel Exams:

	A = 4.0
	B = 3.0
	C = 2.0
	F = 0.0

Plus and minus grades are not listed on the Excelsior College undergraduate and graduate My Academic Plan documents or transcripts; consequently, A+ and A- are both recorded as A.

Unit of Credit

The unit of credit at Excelsior College is the semester hour. Credit hours earned at colleges on the quarter-hour system will be multiplied by two-thirds to produce the semester-hour equivalent (i.e., one quarter-hour equals two-thirds of a semester hour). All other credit-hour systems listed on other college transcripts will be researched and converted to semester-hour equivalents.

Grade Point Average (GPA)

Excelsior College requires an overall 2.0 GPA for completion of an undergraduate degree and an overall 3.0 GPA for completion of a graduate degree.

Excelsior College maintains one transcript for each student. There are some exceptions to this policy if a student is an Excelsior College graduate.

A record of all Excelsior College courses is maintained in the student information system (SIS). All grades received for Excelsior College courses appear on the My Academic Plan document and transcript.

Computing the GPA

Each student will have two GPAs calculated:

  • The Excelsior College GPA (EC GPA) is based on grades recorded for all Excelsior College courses, Excelsior College Examinations, and UExcel Exams taken after matriculation. The EC GPA cannot be modified by removing grades earned from Excelsior College sources of credit.
  • The Overall GPA is based on letter grades (other than P for passing) for all courses and exams and other sources of credit that are entered on the student's transcript.

The enrollment date is equivalent to the academic policy date, meaning students are subject to all of the policies in place at the time of enrollment. Prior to matriculation, the student and advisor will work together to develop a document listing the credits previously earned that will be applied toward the student's degree program. In order to matriculate, the student will be required to accept the agreed upon document. Credits earned for Excelsior College courses, Excelsior College Examinations, and UExcel Exams prior to matriculation, and applied toward the student's degree program, will be calculated into the Overall and EC GPAs. These credits will be factored into the credit attempted/credits earned.

The letter grades (other than P for passing) of all work qualifying for credit toward an Excelsior College degree are converted to this system for purposes of computing the Excelsior College and the overall GPAs. Grade Point Averages will not be rounded. For example, a 1.92 GPA will not be rounded to 2.0.

Undergraduate Policies

1. Excelsior College Course Grades

a. Repetition of an Excelsior College course

Enrolled undergraduate students are allowed one retake of an Excelsior College course for which they have received an F (or D grade in core or professional component requirement).

Enrolled undergraduate students are allowed two retakes of a required course that can only be taken at Excelsior College (e.g., a capstone course) in which they are unsuccessful. If a student receives a third F or D grade in an Excelsior College capstone course, the student will not be able to complete the degree program. A student who fails the capstone three times may transfer to an appropriate degree program within 90 days or be dismissed from the College.

Students may withdraw from the same Excelsior College course a maximum of three times. However, Military Withdrawals ("MW") are exempt. After the third withdrawal, the student is not allowed to register for the course without seeking permission from the academic advisor. All grades for repeated courses will be listed on the My Academic Plan document and transcript. The original course grade will be flagged with a symbol designating it as a repeated course. The highest grade will be calculated into both GPAs.

b. Replacing an Excelsior College course from an outside source of credit

Students are allowed two retakes of a required course that can only be taken at Excelsior College (e.g., capstone course). A grade of C is required (see policy on Repeating Excelsior College Courses). These courses cannot be replaced by courses from another institution.

Students are only allowed one retake of an Excelsior College course that is not required to be taken at Excelsior College and for which they received an F (or D grade in the core or professional component requirement). Students must receive course approval from their advisor to take a comparable course at another institution to replace a course for which they received an unacceptable grade. If a student successfully completes the replacement course at another institution after matriculation, the grade will appear on the My Academic Plan document and transcript. The Excelsior College course will be flagged with a symbol designating that the course has been replaced by another course. All attempts will be factored into the credits attempted/credits earned ratio. The replaced Excelsior College course will no longer be computed into either GPA. The replacement course from the outside institution will be factored into the overall GPA. If the student is unsuccessful in the replacement course, it will not be added to the My Academic Plan document, factored into the attempted/earned credit ratio, or factored into either GPA because Excelsior College does not accept D grades in transfer.

Example: A business degree student wants to replace the D grade received for Excelsior College's BUS 323 Business Ethics with a comparable course from another institution. Business Ethics is a professional component requirement. The student gets course approval for a business ethics course from the University at Albany. The student takes the course and receives a higher grade. The credits from University at Albany will apply toward the student's degree, toward credits attempted/credits earned ratio, and will be calculated into the overall GPA. Excelsior College's BUS 323 will be flagged as a repeated course and the credits will not apply to the degree. Excelsior College's BUS 323 will count toward credits attempted/credits earned ratio, but will not be factored into either GPA. Both will be listed on the My Academic Plan document and transcript, i.e., Excelsior College's BUS 323 and the University at Albany course.

c. Courses taken through a federal financial aid consortium agreement

All courses taken through a federal financial aid consortium agreement will be counted into the overall GPA and credits attempted/credits earned ratio. This includes all possible grading outcomes including D or F grades. Courses taken through a federal financial aid consortium will not apply toward the EC GPA. All grades earned through a federal financial aid consortium will be listed on the My Academic Plan document and transcript.

d. Comments on specific grades for Excelsior College courses
Grade of "D"

Course grades of "D" will be accepted toward an Excelsior College undergraduate degree as long as they are balanced by enough grades of "B" or better to produce a 2.0 average upon graduation. Course grades of "D" will not be accepted to satisfy the written English requirement or other core requirements and other degree specific requirements within the business, health sciences, liberal arts, nursing, and technology degrees.

Grade of "F"

Failing grades received after matriculation for an Excelsior College undergraduate course are listed on the Excelsior College My Academic Plan document and transcript and are factored into both GPAs.

Students receiving three "F" grades in Excelsior College courses will not be allowed to register for further courses without advisor approval.

Grade of "I"

The grade of "I" indicates that a student has been granted an extension of time to complete the work in an Excelsior College undergraduate course. All extensions are granted at the discretion of the instructor (see the Course Extensions policy). Grades of "I" will convert to "F" if not completed within 60 days unless an additional extension has been granted.

Students with two or more "I" grades in Excelsior College courses will not be allowed to register for any additional Excelsior College courses.

Students with "I" grades will not be approved for graduation.

Grade of "P" ("Pass")

Grades of "P" denote "Pass" and these grades will be listed on the student's Excelsior College undergraduate My Academic Plan document and transcript. "P" grade is equivalent to a "C" or better. A "Pass" grade does not affect a student's GPA. A "P" grade will be factored into the credits attempted/credits earned ratio but not into the GPAs.

Grade of "W"

The grade of "W" indicates withdrawal without academic penalty from an Excelsior College undergraduate course. It is not calculated in overall and EC GPAs, but will appear on a student's undergraduate My Academic Plan document and transcript. Refer to the policy Withdrawal From a Course for details. A "W" grade will be factored into the credits attempted/credits earned ratio.

Grade of "MW"

The grade of "MW" indicates withdrawal without academic penalty from an Excelsior College undergraduate course. It is not calculated in the overall and EC GPAs but will appear on the student's undergraduate My Academic Plan document and transcript. Refer to the policy Withdrawal From a Course for details. An "MW" grade will not be factored into the credits attempted/credits earned ratio.

Grade of "AW"

The College assigns the grade of "AW" when a student has been administratively withdrawn from an Excelsior College course because of excessive absenteeism. An "AW" grade is not calculated in the overall and EC GPAs, but will appear on the student's undergraduate My Academic Plan document and transcript. An "AW" grade will be factored into the credits attempted/credits earned ratio.

A student may withdraw from the same Excelsior College course for a maximum of three times. After the third withdrawal, the student is not allowed to register for the course without seeking permission from an academic advisor.

2. Excelsior College Examinations and UExcel Exam Grades

a. Minimum Passing Grade

For undergraduate examinations using letter grades, a grade of "C" represents a score equal to or exceeding the average earned by students completing a corresponding college-level course (or courses) with a grade of "C"; credit will be awarded to students earning examination grades of "A," "B," and "C." Unlike courses where student grades are based on a number of assessments administered throughout the term, grades obtained on Excelsior College Examinations and UExcel exams are based on a single measure administered on one occasion. To promote the rigor of credit gained through examinations and remain consistent with policies established by the American Council on Education College Credit Recommendation Service, credit will not be awarded to students earning examination grades of "D" and "F." All Excelsior College examination and UExcel exam grades will be computed in the Excelsior College and overall GPA. Credits count toward credits attempted/credits earned ratio.

b. Grade of "P"

For examinations using pass/fail grades, credit will be awarded to students earning grades of "Pass." "P" grades are equivalent to a "C" or better and will be listed on the student's Excelsior College undergraduate My Academic Plan document and transcript. A Pass grade is not computed in the Excelsior College or overall GPA. Credits count toward credits attempted/credits earned ratio.

c. Repeating an Excelsior College Examination or UExcel Exam

If an undergraduate student retakes an Excelsior College Examination or a UExcel exam, all grades will be listed on the My Academic Plan document and transcript.

Students may take an Excelsior College nursing theory exam or a UExcel exam a total of four times and no more than three times in a given year. Students may retake an Excelsior College performance examination twice, for a total of three times.

All attempts count toward the limit on failed exams. The original exam grade(s) will be flagged with a symbol designating it as a repeated examination. The highest grade is computed in the overall GPA and Excelsior College GPA, except for the School of Nursing's nursing theory exams, where the most recent grade - not highest grade - is computed in the overall GPA.

d. Repeating an Excelsior College course or an Excelsior College Examination that cover the same content

Students who take a combination of nursing courses and nursing theory examinations will have a maximum of four attempts. For example, students may take one course and three exams; two courses and two exams; three courses and no exams, one exam and three course, four exams and no courses. See the policies Repeating Excelsior College Courses and Repeating Excelsior College Examinations.

3. Transfer Credit Grades

a. Grade of "C" and above

Grades of "C" and above are accepted in transfer toward undergraduate degrees.

b. Course Grades of "D"

Grades of "D" will not be accepted in transfer toward an Excelsior College undergraduate degree and do not count toward the overall GPA or credits attempted/credits earned ratio.

c. Course Grades of "F," "I," "W," and Other Grades Indicating No Credit Awarded

"F," "I," "W," or other grades indicating no credit awarded do not transfer and do not count toward overall GPA or credits attempted/credits earned ratio.

d. Satisfactory and Pass "P" Grades

The originating institution must verify that the passing "P" grade is equivalent to a "C" or better for all transfer credit.

In the case of numerical grades the originating institution must verify that passing grades are equivalent to a C or better. In cases when the institution does not provide a letter grade equivalent but does state the percent (%), 70% or higher will be considered equivalent to a C.

Courses and examinations reported on a Pass/Fail or standard score system are not included in computing the overall GPA. Students whose Excelsior College degree programs are composed entirely of Pass grades will be considered as meeting the required 2.0 average for the undergraduate degree.

Passing numerical grades and others such as S for satisfactory and H for honors will be shown as "Pass" on Excelsior College My Academic Plan documents and transcripts.

If the originating institution provides the letter grade equivalent (e.g., A=4.0, B= 3.0, etc.) the letter grade will be awarded.

When double grades such as AB or BC are earned at other institutions, they will be shown as the lower grade unless documentation from the originating institution is received stating the specific grade equivalent.

e. Deletion of Transfer Credit Grades

Transfer credit cannot be deleted from a student's My Academic Plan document or transcript once the student has matriculated.

 

Graduate Policies

1. Excelsior College Graduate Course Grades

a. Repetition of an Excelsior College Course

Graduate students may repeat an Excelsior College course twice, for a maximum of three times. Students receiving a passing grade who wish to raise their grade are allowed to do so. All grades for repeated courses will be listed on the My Academic Plan document and transcript. The original course grade will be flagged with a symbol designating it as a repeated course. The highest grade will be calculated into both GPAs.

b. Comments on Specific Grades

Grade of "C"

Graduate students are allowed to earn grades of "C." In Excelsior College graduate programs a student must obtain an overall GPA of 3.0 or greater for graduation. If a student's overall GPA falls below 3.0 anytime after completion of 120 credits, or if a student fails two courses, the student will be placed on academic probation (see the Academic Probation policy).

Grade of "F"

Failing grades received after matriculation for an Excelsior College graduate course are listed on the Excelsior College My Academic Plan document and transcript and are factored into both GPAs.

Grade of "I"

The grade of "I" indicates that a student has been granted an extension of time to complete the work in an Excelsior College graduate course. All extensions are granted at the discretion of the instructor (see the Course Extensions policy). Grades of "I" will convert to "F" if not completed within 60 days unless an additional extension has been granted.

Students with two or more "I" grades in Excelsior College courses will not be allowed to register for any additional Excelsior College courses.

Grade of "P"

Grades of "P" denote "Pass" and these grades will be listed on the student's Excelsior College graduate My Academic Plan document and transcript. A "P" grade is equivalent to a "B" or better. A Pass grade does not affect a student's GPA. A "P" grade will be factored into the credits attempted/credits earned ratio but not into the GPAs.

Grade of "W"

The grade of "W" indicates withdrawal without academic penalty from an Excelsior College graduate course. It is not calculated in overall and Excelsior College GPAs but will appear on a student's graduate My Academic Plan document and transcript. (See the policies Withdrawal or Dismissal from the College and Withdrawal From a Course.) A "W" grade will be factored into the credits attempted/credits earned ratio.

Grade of "MW"

The grade of "MW" indicates withdrawal without academic penalty from an Excelsior College graduate course. It is not calculated in overall and EC GPAs, but will appear on a student's graduate My Academic Plan document and transcript. (See the policy Withdrawal or Dismissal from the College.) An "MW" grade will not be factored into the credits attempted/credits earned ratio.

Grade of "AW"

The grade of "AW" indicates withdrawal from an Excelsior College course because of excessive absenteeism. It is not calculated in overall and EC GPAs, but will appear on the student's graduate My Academic Plan document and transcript. An "AW" grade will be factored into the credits attempted/credits earned ratio.

A student may withdraw from the same Excelsior College course for a maximum of three times. After the third withdrawal, the student is not allowed to register for the course without seeking permission from an academic advisor.

2. Excelsior College Examinations and UExcel Exams Grades

There are no graduate-level Excelsior College Examinations or UExcel Exams.

3. Transfer Grades Credit

a. Grade of "B" and Above

Only grades of "B" and above are accepted for transfer or to waive a graduate course.

b. Course Grades of "F," "I," "W," and Other Grades Indicating No Credit Awarded

"F," "I," "W," or other grades indicating no credit awarded do not transfer and do not count toward the overall GPA or credits attempted/credits earned ratio.

c. Satisfactory and Pass "P" Grades

The originating institution must verify that the "P" grade is equivalent to a "B" or better for all transfer credit.

Courses reported as Pass - Fail are not included in computing the overall GPA. Excelsior College My Academic Plan documents and transcripts composed entirely of "Pass" grades will be considered as meeting the required 3.0 average for the graduate degree.

Passing numerical grades and other grades such as "S" for satisfactory and "H" for honors will be shown as "Pass" on Excelsior College My Academic Plan documents and transcripts. In the case of numerical grades the originating institution must verify the equivalent letter grade (e.g., A=4.0, B=3.0, etc.) for the credit to be considered for transfer and the letter grade to be awarded.

When double grades such as "AB" or "BC" are earned at other institutions, they will be shown as the lower grade unless documentation from the originating institution is received stating the specific grade equivalent.

d. Deletion of Transfer Credit Grades

Transfer credit cannot be deleted from a student's My Academic Plan document or transcript once the student has matriculated.

Waiver: Courses waived are not computed in the overall GPA. They are given a "P" for the course and do not count toward credits attempted/credits earned ratio.