Administrative Withdrawal and Academic Dismissal

Statement of Policy

Administrative Withdrawal

Administrative withdrawal from the College may result for the following reasons:

  1. By student request
  2. Failure to pay required fees
  3. Violation of College policies
  4. Emergency administrative withdrawal

Students administratively withdrawn from the College for reasons 1 and 2 are eligible to reapply and/or reenroll if they meet the admission criteria in place.

In the case of reasons 3 and 4, students will have the opportunity to appeal these decisions as described in the Student Appeals policy.

Academic Dismissal

Students can be academically dismissed for the following reasons:

  1. Failure to maintain good academic standing
  2. Failure to achieve the minimum grade requirement in an Excelsior College nursing theory examination 4 times
  3. Failure to achieve the minimum grade requirement in the Excelsior College Clinical Performance in Nursing Examination (CPNE®) 3 times
  4. Failure to achieve the minimum grade requirement in the Focused Clinical Competencies Assessment (FCCA®) 3 times
  5. Exceeding program time limits

Dismissal for failure to maintain good academic standing cannot be appealed. However, a student may appeal for reenrollment after five years for the School of Nursing, and after two years for all other schools. The appeal for reenrollment should be submitted to the dean of the appropriate school. See Student Appeals for further details.

Students dismissed from a program for reasons 2 to 5 can transfer to a different program within 60 days of their dismissal. After 60 days they are eligible to reenroll in a different program. When transferring or reenrolling, students must meet the admission requirements of the program.

All services previously available to the student will be terminated.

Procedure

Administrative Withdrawal

1. Student Request for Withdrawal
Students who are NOT receiving financial aid and who wish to withdraw from the College should either use the online withdrawal request form (login required) or send a signed request to the Office of Registration and Records. All other students must send a signed request to the Office of Registration and Records.

  • If the student requests withdrawal within the first six months of enrollment, and before the initial evaluation has begun, a refund of two-thirds of the enrollment fee will be automatically forwarded.
  • If the initial evaluation has been completed, no refund will be given.
  • For graduate programs, the tuition refund policy will be applied.
  • There is no refund of the application fee.

2. Withdrawal for Failure to Pay Fees
A student may be withdrawn from the College for failure to pay fees.

  • Undergraduate and graduate students have three months from the withdrawal date to reactivate their student status and retain their academic policy date.
  • Students who have been withdrawn for longer than three months and wish to continue in their programs will be required to reenroll and to meet the degree requirements in effect at the time of reenrollment.

A student may appeal in writing to the Ombudsperson for approval to pay fees after the due date in order to avoid an administrative withdrawal. Such an appeal should include the reasons for late payment and the student's plan to make progress toward the degree. See Student Appeals for further details.

3. Administrative Withdrawal for Violation of College Policies
The College reserves the right to administratively withdrawn students for violation of the following policies:

The student will be notified in writing that they have been administratively withdrawn from the College.

Students will have 30 calendar days to appeal the administrative withdrawal decision.  The appeal should be submitted to the provost.  See Student Appeals for further details.

A student who has been administratively withdrawn and wishes to reenroll in the College must submit a petition for reenrollment to the provost, no sooner than two years from the date of the final decision. Students who are subsequently reenrolled will be governed by the academic policies in effect at the time of reenrollment. Any certificates and/or degrees previously revoked will not be reinstated.

Excelsior College has a zero tolerance policy for cases of identity fraud and falsifying records/official documents since it threatens the academic integrity of the institution. Students who are found to have committed identity fraud or have falsified records or official documents in any way will be administratively withdrawn from the College and will not be allowed to appeal a petition for reenrollment.

4. Emergency Administrative Withdrawal
If, in the opinion of an Excelsior College staff member, a student exhibits behavior that creates or presents unreasonable risk to the physical or mental health of that student or others, the dean of the academic program may recommend to the provost and chief academic officer an emergency administrative withdrawal from the College for that student.

An emergency administrative withdrawal will be ordered if it would be in the best interest of the student, other students, staff, or others directly affected by the student's behavior. Such an emergency administrative withdrawal will be temporary, until such time as the incident that precipitated the leave can be fully investigated. After such an investigation, the student will either be reinstated or permanently dismissed.

  • During the leave, all services to the student will cease and the student may not withdraw from the College.
  • If the student is reinstated following the investigation, a period of time equal to the duration of the leave will be credited to the student as it applies to any Excelsior College fees that are assessed on an annual or other periodic basis.
  • If the leave was imposed during the course of an examination the student was unable to complete, the fee for the examination will be forfeited.
  • If the student is withdrawn, all fees paid prior to the commencement of the leave will be forfeited.
  • If the leave was imposed while the student was taking an Excelsior College course, the outcome of the investigation will determine if the course tuition will be forfeited, and resolve any other issues related to course completion.

Examination and course takers not enrolled in Excelsior College who display behavior as defined above during an examination or course will not be permitted to take another course or examination until the incident has been investigated and resolved.

Academic Dismissal

The student will be notified in writing by the dean that they have been academically dismissed from the program.  

  • The College will offer an opportunity to transfer to a different program* within 60 days without charge.
  • After 60 days, the student is entitled to enroll in a different degree program and will be required to submit a new enrollment form and pay the current enrollment fee.

*Note: Students dismissed for failure to maintain good academic standing is not eligible to transfer to another program. However, a student may appeal for reenrollment after five years in the School of Nursing, and after two years for all other schools. The appeal for reenrollment should be submitted to the dean of the appropriate school. See Student Appeals for further details.

If an appeal for reenrollment is granted, the student will be allowed to reenroll into Excelsior College under the degree requirements in effect at the time of reenrollment.