September 14, 2021
- Manage calendar(s) of the AVPEM and AVPSS; schedule meetings/events; reserve conference rooms/facilities; ensure log-in details are secured and communicated for virtual meetings; ensure agendas and meeting materials are prepared and distributed; arrange for technology, catering, and/or other meeting needs; greet guests and ensure they have what is needed for meeting/event
- Prepare agendas and record minutes for assigned meetings; prepare and disseminate notes; track action items to ensure completion
- Oversee assigned projects; coordinate logistics, plan timelines, track deliverables; collaborate with College team members to ensure thorough planning and inclusive decision making
- Serve as EM and SS point person on unit budgets—specifically, place orders, secure P.O.'s, arrange/reconcile travel and other expenses; collaborate with College fiscal office as appropriate
- Create/Maintain SharePoint unit sites for the AVPEM and AVPSS teams
- Research, compose, modify, and proof correspondence/e-mails on behalf of the AVPEM and AVPSS; ensure all relevant background information is identified and provided for AVPEM/AVPSS review; create forms upon request; prepare reports and presentations as assigned
- Cultivate strong working partnerships with a wide variety of College executives, faculty, staff, students and other individuals on behalf of AVPEM/AVPSS and their units
- Create, modify, maintain administrative directories
- Develop and maintain intuitive paper and/or electronic filing systems
- Assist AVPSS/AVPEM with retention of College records in accordance with Federal and State regulations and College policy; secure confidential correspondence and records.
- Associate degree required (bachelor's degree preferred) in business, liberal arts, management, or other related field 3 to 4 years of relevant executive support experience; experience in higher education preferred
- Exceptional interpersonal and customer-service skills; accountability for own work and work of the College; collaborative spirit; ability to build solid relationships with diverse people; strong written/spoken communication skills
- Demonstrated ability to organize own work as well as the work of others; ability to work quickly and accurately in a fast-paced environment with competing priorities and frequent interruptions
- Strong calendar-management experience
- High technological proficiency utilizing software/systems including but not limited to MS Office suite, Outlook, Business World, and Zoom
- Exceptional judgment and problem solving, discretion, diplomacy, tact; ability to anticipate issues and proactively pursue logical solutions
- Strong work ethic and team focus; creative and fun energy; good sense of humor.
If you have problems with online submission, please call 518-608-8270.
Excelsior College offers competitive compensation and a generous benefits package that includes paid time off, retirement, and excellent health insurance. Interested candidates should submit a letter of application, resume, and the names of three professional references. Please submit requested information by clicking the Apply Now button on this page.
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