Return of Unearned Tuition Assistance Funds
Statement of Policy
Students using Military Tuition Assistance (TA) to pay for Excelsior College course tuition are subject to the Department of Defense (DoD) policy that requires Excelsior College to return any unearned TA funds to the military branch of service based on how much of the course was completed.Students using Military TA who withdraw from a course may owe a portion of the tuition to Excelsior College and a portion to the military branch.
In accordance with the DoD Voluntary Education Partnership Memorandum of Understanding, this policy requires the return of unearned tuition assistance (TA) funds on a prorated basis through the 60% mark of an academic course. TA funds are earned proportionally during an enrolled period with the unearned funds returned to the military branch from which the funds were provided, if the student’s last day of attendance is on or before the 60% attendance date.
Before withdrawing from a course, students are recommended to contact their Excelsior College academic advisor to determine how this policy could impact military tuition assistance and potential repayment obligations. If a service member stops attending or has to withdraw due to a military service obligation, the College will work with the affected service member to identify solutions that will mitigate any student debt. Please see Military Deployment/Training Extension and Withdrawal Policy.
Procedure
The standard formula for determining the amount of TA earned by the institution is calculated on a percentage basis as outlined in the charts below. This calculation, if less than the 60% completion rate, determines how much TA the student has earned and for how much the military branch may be invoiced. Should there be any remaining TA funds prior to the 60% period of a course, these funds will be reimbursed directly to the military branch from which the funds were provided, not to the student.
PLEASE NOTE: After the 15th calendar day from the start any term, a student will be responsible for 100% of the tuition. If the student drops a course after the 15th calendar day the student is billed by Excelsior for the portion of TA sent back to the branch of service. The branch of service may require repayment of the remaining tuition percentage based on their policy.
8-week Course Term Withdrawal
| Week | Student liability to Excelsior College | Possible Student Liability to Branch of Service |
| Before or during week 1-2 | 0% | 0% |
| During week 3 | 60% | 40% |
| During weeks 4 | 50% | 50% |
| During week 5 | 40% | 60% |
| During weeks 6-8 (more than 60% of course is completed) | 0% | 100% |
15-week Course Term Withdrawal
| Week | Student liability to Excelsior College | Possible Student Liability to Branch of Service |
| Before or during week 1 -2 | 0% | 0% |
| During week 3-4 | 75% | 25% |
| During weeks 5-7 | 50% | 50% |
| During week 8-9 | 40% | 60% |
| During weeks 10-15 (more than 60% of course is completed) | 0% | 100% |
NOTE: The below table is not for public distribution and shows what percentage of unearned TA that Excelsior College will return to the branch of service and the corresponding student liability to Excelsior College.
8-week Course Term Withdrawal
| Week | Tuition Assistance Percentage Returned to Branch | Student liability to Excelsior College |
| Before or during week 1-2 | 100% | 0% |
| During week 3 | 40% | 60% |
| During weeks 4 | 50% | 50% |
| During week 5 | 60% | 40% |
| During weeks 6-8 (more than 60% of course is completed) | 100% | 0% |
15-week Course Term Withdrawal
| Week | Tuition Assistance Percentage Returned to Branch | Student liability to Excelsior College |
| Before or during week 1 -2 | 100% | 0% |
| During week 3-4 | 25% | 75% |
| During weeks 5-7 | 50% | 50% |
| During week 8-9 | 60% | 40% |
| During weeks 10-15 (more than 60% of course is completed) | 100% | 0% |
