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Family Educational Rights and Privacy Act (FERPA)
Excelsior College complies with the Family Educational Rights and Privacy Act (FERPA). This Act affords students over 18 years of age ("eligible students") certain rights, with respect to their education records.
Family Policy Compliance Office
Students who would like a copy of the Excelsior College Family Educational Rights and Privacy Act compliance policy can receive this information by writing to Excelsior College, Registrar, 7 Columbia Circle, Albany, New York 12203-5159.
Excelsior College is committed to providing a learning environment that is free from illegal discrimination based upon an individual’s race, ethnicity, national origin, age, religion, gender, sexual orientation, physical or mental disability, or veteran status in the educational programs and activities which it operates. This policy is in compliance with Title IX of the Educational Amendments of 1971.
Right to Access
With a few exceptions as provided by law, students may see any of their educational records upon request. Access will be granted upon written request to the Records Office. In some cases, students are also entitled to copies (at their own expense) of all records to which they have access. Students have the right, under established procedures, to challenge the factual accuracy of the records and to enter their viewpoints in the records.
Students may waive their right to access recommendations and evaluations in the cases of applications for employment and application to other colleges and universities that have been placed in their educational records.
Listing of Education Records
At Excelsior College, the permanent record and official file for each student is maintained by the Records Office. The file contains copies of documents relating to the student. It may also include information supplied to the College, copies of transcripts for academic work completed, and copies of letters related to academic or disciplinary action taken against the student.
Other offices may hold such information as is necessary to provide services or assistance to students or for the administration of various programs. Incidental and/or official files may also be kept by academic advisors, other staff members, and academic deans.
Disclosure of Student Records
With several exceptions, identified in the following paragraphs, the College cannot release information concerning students to prospective employers, government agencies, credit bureaus, or other third parties without the written consent of the eligible student. Students and alumni applying for jobs, credit, graduate school, etc., must provide the College with signed and dated written consents to release their records, specifying the records that may be disclosed, the purpose of the disclosure, and the party or class of parties to whom disclosure may be made.
The College has designated the following categories of information as "directory information," which, at the College’s discretion, may be released without consent of the student: student’s name, address, telephone number, degree program and major (major area of study), dates of attendance, degrees and awards received, date and place of birth.
A student may request that directory information not be released without his or her written consent. Such requests must be submitted in writing to the Registrar and must include the student’s name, address, student identification number, date, and signature.
Excelsior College accords to its students all rights under this law. No one outside the institution shall have access to students’ educational records, nor will Excelsior College disclose any information from these records without the written consent of students except, in accordance with the Act:
All of these exceptions are permitted under FERPA. Information will be released only on the condition that the party to whom the information is released will not disclose it to subsequent parties without the written consent of the student. Furthermore, the College will maintain records of any access provided without the expressed consent of the student, and these records will be made available to the student on request.
This notice is not intended to be fully explanatory of students’ rights under the Family Educational Rights and Privacy Act. Copies of the Excelsior College Compliance Policy and the Family Educational Rights and Privacy Act are available from the Records Office of Excelsior College.
Right to File a Complaint
Inquiries and complaints may be filed with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-4605.