Academic Probation

Academic Probation

Statement of Policy

Fundamental to the Excelsior University mission is the expansion of educational opportunity with efficiency, economy, and academic excellence while supporting students as they progress toward earning their degrees and certificates. Excelsior University is open to all, and is responsible for ensuring that students are provided with options that can lead to academic success while maintaining academic rigor. Therefore, a policy on academic probation exists in order to:

  1. identify matriculated students whose academic performance places them in jeopardy of not achieving the minimum standards for Satisfactory Academic Progress as outlined in Satisfactory Academic Progress for Financial Aid; and
  2. assist and support those students who need to regain academic good standing.

Excelsior may dismiss the student after 12 consecutive months on academic probation or if the student is not making satisfactory progress toward degree completion.


A student who does not meet the SAP standards will be placed on academic probation. The student will be notified in writing by the Provost. Students on academic probation will have a maximum of 12 months from the date they are placed on probation to show satisfactory academic progress.

Academic Probation

The following actions will be taken when an undergraduate student is placed on academic probation:

  • The student's SIS record will be annotated, a block on registration will be in effect, and the 12-month probation time limit will be set. During this period an academic progress GPA and completion ratio will be calculated upon an update to a student's record.
  • A letter from the Provost will be sent to the student to inform him/her of the probationary status and its consequences.
  • The student will be encouraged to take advantage of advising services.
  • The student will be limited to registering to one course per term. The registration restriction is removed when a student regains academic good standing.
  • An SIS work item will be generated to prompt a phone call from an academic advisor during the first two weeks after being placed on Academic Probation.
  • Advisors will limit course approvals to one course per term throughout the duration of Academic Probation.
  • If the student has not shown academic progress in six months from the date of probation, an academic advisor will contact the student to discuss strategies for returning to good academic standing.
  • If the student has not shown academic progress in nine months from the date of probation, an academic advisor will contact the student to discuss strategies for returning to good academic standing.
  • A student can be on academic probation for a total of 12 consecutive months.
  • If after 12 months on academic probation, there has been no progress (defined as making and following through with a plan to register for and successfully pass a course or exam with a C or better for undergraduate, B or better for graduate) a letter will be sent from the dean dismissing the student from Excelsior.

Removal of Academic Probation Status

Students will be removed from academic probation once they have achieved Satisfactory Academic Progress as defined in Satisfactory Academic Progress for Financial Aid.

Bridge Programs

Students in the undergraduate portion of any bridge program (e.g.. MRN) are governed by the standards set forth for undergraduate students in this policy. Students in the graduate portion of a bridge program are governed by the standards set forth for graduate students in this policy.

Transferring to a Different Degree Program

A student may request a transfer to another degree program while on academic probation. Students should refer to the Academic Clean Slate policy (for Sources of Excelsior Credit).

Transfer options may be limited for students. Not all programs may be appropriate for students who have not been successful in other programs. Program transfer may not be feasible for all certificate students, as Excelsior offers fewer certificate programs than degree programs, and there may not be an appropriate certificate program for the student to pursue.

Note: Prior to July 1, 2013, when an associate degree nursing student transferred to another school within Excelsior University, the initial evaluation for the new degree included only associate degree nursing examinations posted on the student’s evaluation. Associate degree nursing examination failures were not posted unless it was the final attempt. Final attempt was defined as the point after which the student is not eligible to repeat the examination. After July 1, 2013, all associate degree nursing exam attempts appear on the student’s evaluation.

Disciplinary Actions

The following actions will be taken when an undergraduate student is academically dismissed:

  • After being on academic probation for 12 months, the student will be sent a dismissal letter from the dean.
  • The student is dismissed from the program and administratively withdrawn from Excelsior.
  • The student's status will be designated as WAP (withdrawn academic probation).
  • All University services will cease.

Academic Dismissal is a result of failure to achieve satisfactory academic progress.

See the Administrative Withdrawal and Academic Dismissal policy for further details.


Refer to the Student Appeals policy for details on how to appeal disciplinary actions described above.