Course or Nursing Theory Conference Examination Student Participation Policy

Statement of Policy

Participation in course and/or nursing theory conference examination (NTCX) activities is essential to student success at Excelsior College. Excelsior College is not required to take attendance as defined by the U.S. Department of Education. However, a student is expected to be in contact with the instructor at the beginning of the course/NTCX and to remain an active participant in the course/NTCX until its completion.  Participation in courses/NTCXs will be monitored on a weekly basis.

The minimum expectation of a student is to demonstrate some academic related activity in his or her course/NTCX at least once a week. Academic related activity is defined as posting course-related content on a discussion board (this includes a substantive initial post or reply on a discussion board, creating a journal entry and/or generating a blog post), taking an assessment and/or submission of an assignment. This requirement is shared with faculty and students and is included in both the Faculty and Student Policy Handbooks.  Additional course/NTCX requirements (often more stringent) are outlined in course syllabi or NTCX outline, and students are responsible for familiarizing themselves with these requirements.

A student who fails to participate (as defined above) in a course/NTCX for three consecutive weeks at any point in a term will be administratively withdrawn. The earliest a student can be administratively withdrawn is the twentieth calendar day of the term. Students will not be administratively withdrawn after week six of an eight week course/NTCX or after week thirteen of a fifteen week course.  The student will be assigned the grade they have earned.

PLEASE NOTE: The College reserves the right to manually AW any student who makes attempts to circumvent the automated process by posting blank or non-substantive posts to the discussion or by other means.  No weekly notification is required in these instances. Instructors should report these students to their respective programs directors. The program director will investigate and if appropriate request to the Office of the Registrar to enter an AW grade in the student’s record. The request should be sent to ORR@excelsior.edu. The Office of the Registrar will enter the AW, inform the student via the Message Center, and request that the College’s information technology administrators remove the student’s access to the course.

The student will not be eligible for a refund of the course/NTCX tuition and will owe any balance due for the course/NTCX. The student will be assigned a grade of AW (administratively withdrawn). A grade of AW does not calculate into the EC or Overall GPA, however, it will be factored into credits attempted/credits earned ratio for Satisfactory Academic Progress (SAP) and the Academic Probation policies.  The student will be Academically Dismissed from Excelsior College when the student accumulates six AW grades. See Limitations on Multiple W and AW Grades in Excelsior College Courses/NTCXs.

A student, who cannot participate in a course/NTCX for a week or longer must contact his/her instructor.

A student receiving financial aid is subject to Return to Title IV regulations. Note:  if a student receives AWs in all the Excelsior College courses he/she is taking during the period of enrollment, the return to Title IV calculations will be completed on that student. In addition, students is registered INL 102 and receives AWs in all the other Excelsior College courses he/she is taking during the period of enrollment, the return to Title IV calculations will be completed on that student regardless if they complete INL 102 or not. A student’s last date of non-participation will be the same as the course administrative withdrawal date.

Procedure

The College will take the following steps to monitor course/NTCX participation and to retain students enrolled in its courses/NTCXs:

The student and instructor will have access to the participation record within the course/NTCX. The student will automatically be marked by the learning management system (LMS) as participating (P), not participating (A) or exception (E) each week. Instructors will have the ability to override the minimum participation requirement by entering an exception in the participation record of the course/NTCX LMS.

Any student not actively participating for two consecutive weeks of the term is notified that they have not been participating for a second consecutive week. Students are again encouraged to contact their instructor and/ or begin participating. Students are warned that they will be administratively withdrawn after three consecutive weeks of nonparticipation. The earliest a student can be administratively withdrawn is the twentieth calendar day of the term if his or her lack of participation continues. Students will not be administratively withdrawn after week six of an eight week course/NTCX or after week thirteen of a fifteen week course. If the student does not complete the course he/she will be assigned the earned grade. See Limitations on Multiple W and AW Grades in Excelsior College Courses/NTCXs.

Any student not participating by the end of the third consecutive week will be assigned an AW grade for the course/NTCX on the following Monday after 12:01 am ET. Instructors and other designated school staff are sent a report listing students who have been awarded AW grades.  When the AW grade is assigned, an email/message is sent to the student’s SIS email address and message center in MyExcelsior. The grade is posted to SIS and students can see their grade by logging into MyExcelsior.

When a student is administratively withdrawn, the student will not be eligible for refund of course/NTCX tuition. (See Courses and Nursing Theory Conference Examinations Withdrawal and Refund Policy).

The Return to Title IV Funds policy will only apply if the student receives an AW on all the Excelsior College courses he/she is taking during that period of enrollment. The only exception to this policy will be if a student’s only remaining course is the one-credit Information Literacy (INL 102) course. If a student is registered for INL 102 and has AW’s in all other Excelsior College courses in a period of enrollment, the return to Title IV calculation will be completed on that student regardless if the student completes INL 102 or not.

If a student is not administratively withdrawn two weeks prior to the course/NTCX end date and does not complete the course/NTCX, she or he will be assigned the earned grade. See Limitations on Multiple W and AW Grades in Excelsior College Courses/NTCXs.

PLEASE NOTE:  The College reserves the right to manually AW any student who makes attempts to circumvent the automated process by posting blank or non-substantive posts to the discussion or by other means.  No weekly notification is required in these instances. Instructors should report these students to their respective programs directors.  The program director will investigate and if appropriate request to the Office of the Registrar to enter an AW grade in the student’s record. The request should be sent at ORR@excelsior.edu. The Office of the Registrar will enter the AW, inform the student via the Message Center and request to remove the student’s access to the course.

AW Appeal Process

Students have the right to appeal the AW grade. They must do so by Tuesday at 11:59 pm ET during the week that they were assigned the AW. The appeal must be sent to the appropriate School, see the list below. The School will investigate and make a decision no later than noon the following Friday. If the decision for the course is in the student’s favor, the School will notify the student and the Office of the Registrar will remove the AW grade. The student’s access to the course will be restored and the instructor will be notified by the School. In the event that the student’s appeal is denied, the School will notify the student of this decision.

Where to Send Your AW Appeal:

All School of Nursing Courses: son-courses@excelsior.edu
Undergraduate Studies Courses: ugawappeal@excelsior.edu
Graduate Studies Courses: grstudent@excelsior.edu