Administrative Withdrawal and Academic Dismissal

Statement of Policy

Administrative Withdrawal

Administrative withdrawal from the College may result for the following reasons:

  1. by student request,
  2. failure to pay required fees,
  3. failure to meet credit requirement to be enrolled,
  4. violation of College policies, or
  5. emergency administrative withdrawal.

Students administratively withdrawn from the College for reasons 1, 2, and 3 are eligible to reapply and/or re-enroll if they meet the admission criteria in place.

Students administratively withdrawn from the College for reasons 4 and 5, students will have the opportunity to appeal these decisions as described in the Student Appeals Policy.

Academic Dismissal

Students can be academically dismissed for the following reasons:

  1. Failure to maintain good academic standing.
  2. Failure to achieve the minimum grade requirement in any nursing component requirement of a nursing program within 3 attempts. The nursing component requirements include: nursing theory exams, nursing theory conference exams, nursing on-line courses, the Focused Clinical Competencies Assessment (FCCA) and the Clinical Performance in Nursing Examination (CPNE). (Prior to Sept. 1, 2015, students were allowed 4 attempts to successful complete a nursing theory examination before being dismissed.  All others were and continue to be 3 attempts.)
  3. Earning a total of 6 D and/or F grades in the nursing theory series (courses, examinations, nursing theory conference examinations – associate degree nursing students only – effective for all new and re-enrollments on or after January 1, 2016).
  4. Exceeding program time limits.
  5. Failure to participate in courses or Nursing Theory Conference Examination (NTCX). Student accumulated 6 AW grades.

Students academically dismissed from the Program for reasons 1 and 5 cannot appeal their dismissal.  However, after 1 year students can appeal for re-enrollment.

Students dismissed from a program for reasons 3, 4, and 5 cannot appeal their dismissal. However, students can transfer to a different program within 60 days of their dismissal. When transferring, students must meet the admission requirements of the program. After 60 days if the student has not transferred, the student is administratively withdrawn from the College. All services previously available to the student will be terminated. The student is entitled to re-enroll in a different degree program, but will be required to submit a new enrollment form, pay the current multi-source fee and meet the admission and degree requirements of the program at the time of enrollment. A student may appeal for re-enrollment after 5 years in the School of Nursing.

See the Student Appeals Policy for further details.

Procedure

Administrative Withdrawal

Student Request for Withdrawal

Students who are NOT receiving financial aid and who wish to withdraw from the College should either use the online withdrawal request form (login required) or send a signed request to the Office of Registration and Records. All other students must send a signed request to the Office of Registration and Records.

  • If the student requests withdrawal within the first 6 months of enrollment and before the initial evaluation has begun, a refund of two-thirds of the multi-source fee will be automatically forwarded.
  • If the initial evaluation has been completed, no refund will be given.
  • For graduate programs, the tuition refund policy will be applied.
  • There is no refund of the application fee.

Withdrawal for Failure to Pay Fees

A student may be withdrawn from the College for failure to pay fees.

  • Undergraduate and graduate students have 3 months from the withdrawal date to reactivate their student status and retain their academic policy date.
  • Students who have been withdrawn for longer than 3 months and wish to continue in their programs will be required to re-apply and to meet the degree requirements in effect at the time of re-enrollment.

A student may appeal in writing to the ombudsperson for approval to pay fees after the due date in order to avoid an administrative withdrawal. Such an appeal should include the reasons for late payment and the student’s plan to make progress toward the degree. See the Student Appeals Policy for further details.

Administrative Withdrawal for Violation of College Policies

The College reserves the right to administratively withdrawn students for violation of the following policies:

The student will be notified in writing that he/she has been administratively withdrawn from the College.

Students will have 30 calendar days to appeal the administrative withdrawal decision.The appeal should be submitted to the Provost. See the Student Appeals Policy for further details.

A student who has been administratively withdrawn and wishes to re-enroll in the college must submit a petition for re-enrollment to the provost, no sooner than 1 year from the date of the final decision. Students who are subsequently re-enrolled will be governed by the academic policies in effect at the time of re-enrollment. Any certificates and/or degrees previously revoked will not be reinstated.

Emergency Administrative Withdrawal

If, in the opinion of a staff member of Excelsior College, a student exhibits behavior that creates or presents unreasonable risk to the physical or mental health of the student himself/herself or others, the dean of the academic program may recommend to the provost and chief academic officer an emergency administrative withdrawal from the College.

An emergency administrative withdrawal will be ordered if it would be in the best interest of the student, other students, staff, or others directly affected by the student’s behavior. Such an emergency administrative withdrawal will be temporary, until such time as the incident that precipitated the leave can be fully investigated.

After such an investigation, enrolled students will either be reinstated or permanently dismissed.

  • During the leave, all services to the student will cease and the student may not withdraw from the College.
  • If, following the investigation, the student is reinstated; a period of time equal to the duration of the leave will be credited to the student as it applies to any Excelsior College fees that are assessed on an annual or other periodic basis.
  • If the leave was imposed during the course of an examination the student was unable to complete, the fee for the examination will be forfeited.
  • If the student is withdrawn, all fees paid prior to the commencement of the leave will be forfeited.
  • If the leave was imposed while the student was taking an Excelsior College course, the outcome of the investigation will determine if the course tuition will be forfeited, and resolve any other issues related to course completion.

Examination and course takers not enrolled in Excelsior College who display behavior as defined above during an examination or course will not be permitted to take another course or examination until the incident has been investigated and resolved.

Academic Dismissal

The student will be notified in writing by the dean that he/she has been academically dismissed from the program.

  • The College will offer an opportunity to transfer to a different program within 60 days without charge.
  • After 60 days, the student is entitled to enroll in a different degree program and will be required to submit a new enrollment form and pay the current multi-source fee.
  • Academic dismissal due to 6 D and/or F grades applies to the nursing theory series that began October 1, 2007 and forward.

Note: Students dismissed for failure to maintain good academic standing are not eligible to transfer to another program. Students may appeal for re-enrollment after 1 year.  Nursing students dismissed for failing the clinical performance in nursing examination, the focused clinical competencies assessment, a nursing theory requirement on the third attempt, earning a total of 6 D and/or F grades in the nursing theory series, or for failing to complete the nursing degree within the required time limit may appeal after 5 years.  The appeal for re-enrollment should be submitted to the dean of the appropriate school. See the Student Appeals Policy for further details.

If an appeal for re-enrollment is granted, the student will be allowed to re-enroll into Excelsior College under the degree requirements in effect at the time of re-enrollment.